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Workplace Analytics –
Understanding how you want to work and how your workplace should support you

With the uncertainty around the role of the workplace post-Covid, data has never been more important. Baker Stuart have developed our own bespoke analytical tools and software to establish employees’ working patterns, perceptions and their future requirements. Our WorkLOOK™ analysis toolkit has been developed to enable us to get a real understanding of how, when and where you should be working and to provide the data and advice you need to allow for accurate decision making.


Providing the evidence to get it right

How and where you work is intrinsically linked to, and influences, many elements of your organisation. Your workplace strategy should therefore be created using a robust set of data to ensure it properly reflects what the organisation needs and is tuned to support the delivery of its goals, priorities and objectives. One size most definitely does not fit all and it’s important to gather an appropriate data set to ensure that any decisions you take are right for your people, your clients and your future direction of travel. The benefits of our approach are:

A data driven approach

We use our WorkLOOK tools to undertake a full analysis your organisation and give you the facts, not conjecture, about how you are using your space and what your people need to thrive.

Evidence based decision making

You don’t make key business decisions without going through a diligent process. Your workspace and working strategy has such a fundamental impact on you and your people that it is vital to get robust and accurate evidence to make the correct decisions.

A flexible suite of tools

We have developed our approach and toolkit over a number of years to suit organisations of many different sectors, shapes and sizes all at different stages in their evolution. Our approach is flexible and tailored to your unique requirements.

Data at your fingertips

We will be gathering a range of data about your organisation. As well as providing you with interpretive reports, we will provide full access to our online portal so you can undertake your own analysis and print your own bespoke reports, if desired.

Engagement with your people

We capture a range of both qualitative and quantitative data but at all times seek to engage with your teams as appropriate to ensure that the data is as robust as possible and interpreted through the lens of your own unique circumstances.

What it really means

Loads of interesting data is great, but what does it really mean? We provide full analysis and interpretive reports and make recommendations to guide your decision-making.


Our Services

We have developed our analytical toolkit, WorkLOOK™ over many years. We use it to gather valuable insight into your people, your work styles, and usage of your physical space.  This data forms the blueprint of your working strategy and empowers your people to truly thrive.

Tablet or sensor-based utilisation and activity surveys

Utilisation and activity surveys undertaken by fully trained auditors, used to gather irrefutable data about the workplace and the activities undertaken.

Staff satisfaction, perception and working pattern survey

An International Well Building Institute (IWBI) approved modular web-based survey which looks at pre, during and post Covid scenarios; captures activity, satisfaction and preferences and allows for the prediction of future office uses.

Staff engagement workshops

Our virtual workshops, focus groups and interviews use gamification techniques to raise engagement, assess team needs and to develop the vision for the future workspace and workstyles.

Filing & storage audits and reduction strategies

Storage and filing are a huge barrier to future flexible working. We conduct filing and storage audits on site whilst liaising with team representatives virtually to develop strategies for reduction and digitisation.

Detailed audit and management tool for recording managing and disposing of assets

Using trained auditors we capture all furniture, fittings, IT, audio-visual equipment and any other assets in the workplace using our purpose built AssetLOOK™ app linked to our online reporting and management portal.

Understanding your peoples’ perceptions of their wellbeing and developing targeted wellness programmes

Using our experience in employee engagement we have developed a methodology for understanding how your employees perceive their wellbeing, what matters to them the most and to help you prioritise your wellbeing initiatives and develop a robust holistic wellness programme.

Benchmarking your Property Portfolio

Our space utilisation data and space usage KPIs allow us to benchmark key space efficiency ratios, total occupancy costs and use baseline pre-Covid utilisation data to extrapolate and predict future usage. Online dashboards give you an overview of the performance of your whole workplace portfolio.

Air Quality Sensors
Realtime monitoring of your indoor air quality across multiple environmental factors

The Covid-19 pandemic has raised awareness of health, hygiene and air quality in the workplace; our environmental sensors enable you to collect tangible data so you can reassure your team and take measures to improve cognitive performance where needed.

Occupancy Sensors
Realtime data on utilisation and occupancy levels across your workspaces

With hybrid working on the rise, the monitoring of workspace has never been more important. The real time sensors and dashboard we have developed with our partners provide space usage, occupancy and capacity metrics as well as real-time alerts and trend data to help you make best use of and rationalise your office portfolio.

WorkLOOK™ Portal
Holistic reporting and overview of your engagement, surveys and property portfolio

The WorkLOOK portal captures all the data from various workplace studies into one secure and easy to use online portal. The portal captures data from the online staff surveys, filing audits, utilisation and sensor data as well as general property and lease data building an overall picture of the performance of your workplaces.

Some of our clients

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Offices in London, Manchester,
Edinburgh and Dublin
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