The Baker Stuart Bureau is a workplace PMO with centralised, robust and efficient processes and procedures. The Bureau enables us to consistently deliver our professional approach to workplace consultancy, project delivery and BAU activities via our network of professionals throughout the UK; either virtually or in person, on-site.
A vital part of the bureau offering is the client portal and associated online workflow management system. The portal can facilitate activity from businesses of all sizes, from small SMEs with no experienced dedicated in house facilities management personnel though to large international companies who wish to view all property details in one place and access key information quickly and easily.
Taking a modular based approach, our client’s can log in to view details of their property portfolio, access key documents, request works / pricing and also get prompts on key compliance actions they be required to complete to ensure legal compliance. Different modules are available depending upon individual needs, property portfolio size and the services offered. The Bureau provides a single view of up to date dashboard reporting, property information, documents, tools and support services required to effectively manage a workplace.
Key features of the Bureau are:
- ‘Remote’ move management: efficiently delivering moves via off-site support staff (including space planning, move planning and management), only when they are need
- Central dashboard report showing all moves across the business, with detail on current stages, move manager, contacts and costs
- Drawing management – easy access to the latest up to date space plans
- Space allocations and space reporting – space allocation by building and department to support accommodation and identifying vacancies for BCP planning
- Quick and easy access to key parts of O & M manuals with self help
- Support to FMs with prompts for periodic compliance actions
- Access to quick support for minor works, repairs, moves and handyman services via our online request for work system
- Easy logging and tracking of handover snags and post completion defects.
- Dashboard with drill down access for staff satisfaction, wellness and utilisation surveys with integration of sensor systems
