Privacy Policy

This Privacy Policy aims to inform you about how Baker Stuart Limited (“we”) collects and processes any personal information from you, or that you provide to us. It covers all relevant information that could identify you (“personal information”) and how Baker Stuart Limited processes the website users’, customers’ and client’s personal data, regardless of the channel (via email, online by subscribing to Baker Stuart Website or in person) that you use to interact with us.

There are some terms which for the purposes of this Privacy Policy we regularly use:

– Baker Stuart Website (“the Website”), www.bakerstuart.com

– A Website User is any individual who accesses the Baker Stuart Website (the “website”).

– In the context of the law and this notice, “process” means collect, store, transfer, use or otherwise act on information. It tells you about your privacy rights and how the law protects you.

Transparency

We wish to help you to understand the implications of the way in which we use your data and the rights you are entitled to in relation to your personal data. Therefore, we permanently make available for you all the information included in this Privacy Policy, that you can review when you consider appropriate. In addition, you may also request further information on how we use your data as you interact with us.

We undertake to preserve the confidentiality of all information you provide to us, and hope that you reciprocate. Our policy complies with the Data Protection Act 2018 (“Act”) accordingly incorporating the EU General Data Protection Regulation (“GDPR”).

The law requires us to tell you about your rights and our obligations to you in regards to the processing and control of your personal data. We do this now, by requesting that you read the information provided at http://www.knowyourprivacyrights.org

Except as set out below, we do not share, or sell, or disclose to a third party, any information collected through our website.

1. Who controls your data.

The Data Controller is Baker Stuart Limited (Baker Stuart) a company registered in England and Wales,Company Registration Number 07196253. Address: Baker Stuart Limited, Mappin House, 4 Winsley Street, London W1W 8HF. You can call us on 0203 743 8400 or email us at office@bakerstuart.com Baker Stuart Limited is registered as a Data Controller with the Information Commissioner’s office(ICO). ICO certificate number ZA219980. We have appointed a data protection officer (DPO) who is responsible for ensuring that our policy is followed. The Data Controller representative is the Operations Manager. If you have any questions about this privacy notice, including any requests to exercise your legal rights,please contact our Operations Manager, Maria Frutos at office@bakerstuart.com

2. What personal data and why we process your personal data?

The Company may collect, use, store or transfer different types of personal data about you, which will depend on each case. We have collated these into groups, as follows:

-Your identity data (for example, your name, surname, title and other identifiers that you may haveprovided at some time).
-Your contact data (for example, your email address, contact number, postal address and any otherinformation you have given to us for the purpose of communication or meeting).
-Commercial information (for example, if you have subscribed to our blog).
-Connection, browsing and/or technical data.
-Marketing data (for example, your preferences in receiving marketing from us, communication
preferences and/or responses and actions in relation to your use of our services).

We may aggregate anonymous data such as statistical or demographic data for any purpose.Anonymous data is data that does not recognise you as an individual. Aggregated data may be derived from your personal data but is not considered personal information in law because it does not reveal your identity. For example, we may aggregate profile data to assess interest in a product or service.However, if we combine or connect aggregated data with your personal information so that it can identify you in any way, we treat the combined data as personal information and it will be used in accordance with this privacy notice.

3. How are we legally permitted to process your personal data?

The law requires us to determine under which of six defined bases we process different categories of your personal information, and to notify you of the basis for each category.

If a basis on which we process your personal information is no longer relevant, then we shall immediately stop processing your data. If the basis changes then if required by law we shall notify you of the change and of any new basis under which we have determined that we can continue to process your information.

Information we process because we have a contractual obligation with you

When a customer or a client buys a product or service from us, or otherwise agree to our terms and conditions, a contract is formed between you and us.
In order to carry out our obligations under that contract we must process some personal information you give us. We may use it in order to:

  • verify your identity for security purposes
  • sell products or provide you with our services
  • provide you with suggestions and advice on our products and services
  • addressing any queries or disputes, including respond to and defend against legalclaims
  • protecting our reputation
  • evaluating quality and compliance, including compliance with this Privacy Policy.

We process this information on the basis there is a contract between us, or that you have requested we use the information before we enter into a legal contract.

We may also share customers and client’s data with subcontractors or third parties to fulfil our contractual obligations. We will not transfer your data to countries outside the European Economic Area.

We shall continue to process this information until the contract between us ends or is terminated by either party under the terms of the contract.

Information we process with your consent

Through certain actions when otherwise there is no contractual relationship between us, such as when you browse our website, subscribe to our blog or newsletter, or ask us to provide you more information about our business, including job opportunities and our products and services, you provide your consent to us to process information that may be personal information. Wherever possible, we aim to obtain your explicit consent to process this information, for example,
by asking you to agree to our retention periods and use of cookies. We continue to process your information on this basis until you withdraw your consent or it can be reasonably assumed that your
consent no longer exists.

If you have given us explicit permission to do so, we may from time to time pass your name and contact information to selected associates whom we consider may provide services or products you would find useful.

You may withdraw your consent at any time by instructing us at email address or unsubscribing from our newsletter. However, if you do so, you may not be able to use our website or our services further.

Information we process for the purposes of legitimate interests

We may process information on the basis there is a legitimate interest, either to you or to us, of doing so. On this basis, we process your information after having given careful consideration to:

  •  whether the same objective could be achieved through other means
  •  whether processing (or not processing) might cause you harm
  •  whether you would expect us to process your data, and whether you would, in the round, consider it reasonable to do so

For example, we may process your data on this basis for the purposes of:

  •  protecting and asserting the legal rights of any party
  •  insuring against or obtaining professional advice that is required to manage organisational risk
  •  record-keeping for the proper and necessary administration of our business
  •  protecting your interests where we believe we have a duty to do so
  •  responding to unsolicited communication from you to which we believe you would expect a response.


Information we process because we have a legal obligation

Baker Stuart must process your information in order to comply with a statutory obligation. For example, we may be required to give personal information to legal authorities if they so request or if they have the proper authorisation such as a search warrant or court order.

4. How long we could keep on records your personal data?

Except as otherwise mentioned in this privacy notice, we keep your personal information only for as long as required by us:

  •  to provide the Website user with the requested services;
  •  to comply with other law, including for the period demanded by our tax authorities;
  •  to support a claim or defence in court.

6. Your Rights: Control over your own information.

You may wish to review, update or remove personally identifiable information that we hold about you at any time, by contacting us to make that request. After receiving the request, we will tell you when we expect to provide you with the information, and whether we require any fee for providing it to you. This may limit the service we can provide to you.

When we receive any request to access, edit or delete personal identifiable information we shall first take reasonable steps to verify your identity before granting you access or otherwise taking any action. This is important to safeguard your information.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes.

7. Cookies

Cookies are small text files that are placed on your computer’s hard drive by your web browser when you visit any website. They allow information gathered on one web page to be stored until it is needed for use on another, allowing a website to provide you with a personalised experience and the website owner with statistics about how you use the website so that it can be improved.

Some cookies may last for a defined period of time, such as one day or until you close your browser. Others last indefinitely. Your web browser should allow you to delete any you choose. It also should allow you to prevent or limit their use.

Our website uses cookies. They are placed by software that operates on our servers, and by software operated by third parties whose services we use.

When you first visit our website, we ask you whether you wish us to use cookies. If you choose not to accept them, we shall not use them for your visit except to record that you have not consented to their use for any other purpose.

If you choose not to use cookies or you prevent their use through your browser settings, you will not be able to use all the functionality of our website.

We use cookies in the following ways:

  •  to track how you use our website
  •  to record whether you have seen specific posts/messages we display on our website
  •  to record the subscription to our Newsletter.


– Personal identifiers from your browsing activity.

We might record information such as your geographical location, your Internet service provider and your IP address. We also record information about the software you are using to browse our website,such as the type of computer or device and the screen resolution.

This information is used in aggregate to assess the popularity of the webpages on our website and how we perform in providing content to you. If combined with other information we know about you from previous visits, the data possibly could be used to identify you personally, even if you are not signed in to our website. Is this possible (To check with Babs)?

7. Changes to the Privacy Policy.

We may amend the information contained in this Website Privacy Policy if we consider there is a suitable requirement. Should we do so, we will notify you by various procedures through the website (for example, through a push notification?) or we might send you a notice to your email address. When the change in question is related to your personal data we will always notify you via email, for you to be able to review the changes, assess them and, as the case may require, object or unsubscribe from our Website.

In any case, we will recommend reviewing this Privacy Policy in case improvements or minor changes are made from time to time.

8. Communicating with us.

When you contact us, whether by telephone, through our website or by e-mail, we collect the data you have given to us in order to reply with the information you need. We record your request and our reply in order to increase the efficiency of our business.

We keep personally identifiable information associated with your message, such as your name and email address so as to be able to track our communications with you to provide a high quality service.

If you send us information in connection with a job application, we may keep it for up to three months in case we decide to contact you at a later date.

9. Complaints

If you complain about any of the content on our website, we shall investigate your complaint. If we feel it is justified or if we believe the law requires us to do so, we shall remove the content while we investigate. However, if we think your complaint is vexatious or without any basis, we shall not correspond with you about it. You can also find further information or help, and make a complaint to the Information Commissioner by calling 0303 123 1113 or emailing at https://ico.org.uk

10. Contact

If you have any enquiries you can contact us at:
office@bakerstuart.com

or by writing to us at:

Baker Stuart Limited
Mappin House,
4 Winsley Street,
London
W1W 8HF

This policy is itself kept under continual review.

This Policy Statement has been approved & authorised by:

Name:         Colin Stuart

Position:     Chief Executive Officer

Date:            Dec 11, 2021

Signature:
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